Project Specific OHS Plan
[Company Name]
Compiled by: [Compiler Name]
The aim of this health and safety plan is to display the OHS controls as per the client specification. In line with the requirements of the Occupational Health and Safety Act, 85 of 1993 as well as the Construction Regulations 2014, [Your Company Name] takes the great care not only towards statutory requirements but also making sure that our activities during the construction do not impact negatively on client’s employees, students, visitors and other stakeholders as well as the surrounding environment for the duration of the contract.
This plan will be implemented after approval by the client and it will be maintained throughout the duration of the project. Measures to ensure compliance include (but not limited to);
To ensure compliance, induction training for all entering the site will serve as a prerequisite, supported by continuous supervision of the site activities. In addition to specific competency requirements, on-going training through toolbox talks will be implemented for all employees.
[Enter a detailed description of the scope of work for the project. This should clearly define the boundaries, deliverables, and key activities to be performed.]
A valid Letter of Good Standing from the Compensation Fund (COID) is attached. This confirms that [Your Company Name] is in good standing with the fund.
A copy of the Notification of Construction Work, as submitted to the Department of Labour, is attached. This is applicable for projects exceeding the thresholds defined in the Construction Regulations.
All necessary access permits for personnel and vehicles have been obtained from the client and are available for inspection.
The formal letter of appointment from the client, appointing [Your Company Name] as the principal contractor, is included.
The signed Section 37(2) agreement between the client and [Your Company Name], outlining shared OHS responsibilities, is attached.
This Health and Safety Plan is developed in direct response to the OHS specifications provided by the client.
All personnel have been briefed on the client's specific site rules, and a copy of these rules is available on site.
The signed OHS Policy for [Your Company Name] is attached, outlining our commitment to health and safety.
The company organogram, showing the management structure and OHS reporting lines, is included.
All required legal appointments under the OHS Act and Construction Regulations (e.g., 16.1, 16.2, CR 8.1, CR 8.2, etc.) are documented and signed.
Proof of public liability insurance and any other project-specific insurance policies are available.
A comprehensive register of all employees on site is maintained.
Copies of identity documents or valid work permits for all employees are kept on file.
Valid medical certificates of fitness for all employees performing construction work are maintained.
Records of competency for specialized roles (e.g., crane operators, scaffold erectors) are kept and available for inspection.
A register of all appointed sub-contractors is maintained, including their OHS compliance documentation (e.g., Letter of Good Standing, H&S Plan).
A baseline risk assessment for the project has been completed. Task-specific risk assessments (HIRAs) will be conducted for all construction activities before they commence. These assessments are available in the site safety file.
A documented procedure for managing and reporting all incidents, including Injuries on Duty (IODs), is in place.
An up-to-date register of all incidents and near-misses is maintained on site.
All incidents are investigated to determine the root cause and implement corrective actions to prevent recurrence.
A record will be kept of any notices issued by the Department of Labour or local authorities, along with the corrective actions taken.
A register of all OHS inspections is maintained, along with a tracker for any required corrective actions.
Regular internal inspections of the site, tools, and equipment are conducted and documented.
Records of inspections and audits conducted by the client or their agent are maintained, along with evidence of close-out on findings.
Records of site-specific induction for all employees and visitors are maintained. A training matrix and records of all OHS training are available.
Daily or weekly toolbox talks are conducted on relevant OHS topics, and attendance is recorded.
A comprehensive Emergency Response Plan is in place, covering all foreseeable emergencies (fire, medical, environmental, etc.). Emergency contact numbers are displayed prominently on site, and regular drills are conducted.
Minutes of all OHS committee meetings and other safety-related meetings are documented and kept on file.
This section includes all other relevant procedures and registers required for the project, such as PPE issuance registers, tool and equipment registers, and hazardous chemical substance registers.
A copy of the relevant legislation is kept on site and is accessible to all employees.
Accountability: By utilizing this document template provided by SafetyHelp ("the Service"), you, the user, acknowledge and agree that you are solely responsible for the final content, accuracy, and implementation of the resulting document. SafetyHelp provides tools and templates as a foundation, but the user is accountable for ensuring the final document is complete, accurate, and appropriate for their specific legal, operational, and safety requirements.
No Warranty: The Service is provided on an "as is" and "as available" basis. SafetyHelp makes no warranties, express or implied, regarding the completeness, accuracy, reliability, or suitability of the templates for any particular purpose. The effectiveness of any safety document is contingent upon the quality and accuracy of the data provided by the user and its correct application in the user's specific environment.
Limitation of Liability: SafetyHelp, its owners, and affiliates shall not be liable for any direct, indirect, incidental, special, or consequential damages resulting from the use or inability to use these templates. This includes, but is not limited to, damages for loss of profits, business interruption, or legal penalties. It is the user's responsibility to consult with qualified OHS professionals and legal counsel to ensure compliance with all applicable laws and regulations.
For-Profit Service: These templates are provided as part of a for-profit service. Their use is subject to the terms agreed upon at the time of purchase. Unauthorized distribution or resale is strictly prohibited.
To provide accessible, intelligent, and comprehensive OHS solutions that empower businesses and communities to create safer environments for everyone, everywhere.