[Company Name]
This standard provides the operational framework for the OHS Audit and Inspection Policy. It details the minimum requirements and procedures for planning, conducting, and reporting on OHS inspections and audits to ensure a consistent and effective monitoring program.
The OHS Manager will develop an annual inspection schedule covering all work areas. The schedule will define the type (e.g., general, equipment-specific) and frequency of inspections. Daily pre-use checks for high-risk equipment must be conducted by operators.
Inspections shall be conducted using approved checklists. Inspectors must document all findings, positive and negative, with photographic evidence where appropriate. Immediate corrective action should be taken for imminent dangers.
Inspection findings must be recorded and tracked in a central register. Corrective actions for all non-conformances must be assigned to a responsible person and tracked to completion.
Guidance: An audit program is a key requirement of management systems like ISO 45001 (Clause 9.2).
An annual internal audit schedule will be established, defining the scope, criteria, and frequency for auditing all elements of the OHS management system. The schedule shall ensure all processes are audited over a three-year cycle.
Audits will be conducted by competent auditors who are independent of the area being audited. The audit process will include an opening meeting, document review, site observations, interviews, and a closing meeting to present findings.
A formal audit report will be issued within [e.g., 14 days] of the audit. The report will detail all findings, including non-conformities and opportunities for improvement. The responsible manager must develop a corrective action plan to address all non-conformities, which will be tracked by the OHS Manager.
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